Innovating the management method of cadres, civil servants, and public employees

Managing cadres, civil servants, and public employees with personal identification numbers

From July 1st onwards, personal identification numbers will be used as electronic hồ sơ identification codes for cadres, civil servants, and public employees; electronic hồ sơ will be used to replace paper hồ sơ in cadre management work.

Accordingly, each official, civil servant, and public employee has one electronic hồ sơ attached with a unique identification code (electronic hồ sơ identification code) to serve management and lookup work in the electronic environment. Electronic resumes are created simultaneously with the electronic hồ sơ creation process and attached to a single electronic hồ sơ. Electronic resume codes are used uniformly with electronic hồ sơ identification codes.

Agencies using cadres, civil servants, and public employees are responsible for regularly updating information and data of cadres, civil servants, and public employees arising from cadre, civil servant, and public employee management nghiệp vụ into electronic records and synchronizing them into the National Database on cadres, civil servants, and public employees within a period of no more than 3 working days from the time information arises.

The Government sets a target by 2030 to build and complete the data infrastructure and digital platform of the Home Affairs sector. In which, promote identification, electronic authentication and digitization of dossiers of cadres, civil servants, public employees and policy target groups under management. Strive for 100% of cadres, civil servants, public employees to be unified electronic identification; at least 70% of information and management dossiers of cadres, civil servants, public employees to be digitized, standardized and centrally stored in the databases of the Home Affairs sector.

According to the Ministry of Home Affairs, the national database on cadres, civil servants, and public employees in state agencies has been built and maintained in the past time, achieving certain results; forming the national database on cadre, civil servant, and public employee data; forming databases and information systems for managing cadres, civil servants, and public employees in state agencies.

The above results initially show that the application of science, technology, and digital transformation in the management of cadres, civil servants, and public employees has been concerned and deployed synchronously in state agencies.

However, practice shows that data is still not synchronized and interconnected between agencies in the political system, data quality is still limited, and there is a delay in updating because data has not been collected and updated immediately during nghiệp vụ processing on electronic information systems or information systems and software do not meet nghiệp vụ processing requirements.

In particular, the lack of a management platform for cadres, civil servants, and public employees, including the function of analyzing, exploiting and using data effectively, has led to not effectively promoting the value of data to serve state management as well as leadership, direction and administration in the field of cadre, civil servant, and public employee management; not ensuring "correct - sufficient - clean - living - unified - shared" as directed by the Central Steering Committee in Plan No. 02-KH/BCĐTW.

From that reality, the regulation on the national database on cadres, civil servants, and public employees in state agencies aims to innovate and modernize the management method of cadres, civil servants, public employees and employees.

Ensuring consistency in state personnel management

Deputy Chairman of the National Assembly's Committee for Delegate Affairs Ta Thi Yen said that the unified use of personal identification numbers aims to synchronize data, reduce information duplication, and create favorable conditions for the management of cadres, civil servants, and public employees in the context of promoting digital transformation and building a modern administration.

The national database will be a centralized platform, integrating all data on cadres, civil servants, public employees and laborers, along with electronic hồ sơ data. This system is designed to ensure unity, synchronization and data sharing capacity between ministries, sectors, and localities, serving the management of state personnel in the digital age.

Therefore, the regulation on the national database on cadres, civil servants, and public employees in state agencies is an urgent requirement, aimed at institutionalizing the Party's guidelines, ensuring unity, modernity, and efficiency in managing the contingent of cadres, civil servants, and public employees, contributing to promoting national digital transformation.

Also according to the Deputy Chairman of the National Assembly's Committee for Delegate Affairs, the deployment of this national database is expected to enhance the efficiency of state personnel management, reduce administrative procedures, and at the same time be an important step in digital transformation and building e-government.

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